Agentic AI for conference planners

Plan your conference. Let AI do the legwork.

Cotelo automates the processes behind your event. AI agents find sponsors that fit your brand, shortlist venues that fit your needs, and build your schedule.

See it in action How it works

Illustration: how Cotelo reads a plain-language planning request.

How it works

Three steps between an event brief and a plan you can act on.

1
Brief
Describe your event in plain words: topic, audience, size, dates, budget and brand. Cotelo turns it into clear requirements.
2
Review and approve
Cotelo shows a ranked shortlist of sponsors and venues, plus a draft schedule. Compare options, approve what fits, and change what does not.
3
Share in one place
Cotelo publishes every approved detail on one page for attendees. Sponsors, venue and schedule are together, so no one collects scattered information.

What conference planners get

Cotelo automates three of the slowest parts of event planning.

Sponsor matching

Agents find companies whose brand, audience and goals fit your event. They rank each match and prepare outreach.

Venue sourcing

Agents shortlist venues by capacity, location, date availability, amenities and budget. They collect quotes for you.

Smart scheduling

Cotelo builds sessions, speaker slots and room assignments. It resolves conflicts and updates the plan when something changes.

You stay in control

Agents prepare the work. You approve every sponsor, venue and agenda before anything is final.

Why planners need automation

Event planning still depends on spreadsheets, email threads and manual research.

Slow sponsor search

Planners research and contact sponsors one by one. Good matches are easy to miss.

Slow venue search

Comparing venues means many calls, emails and quote requests.

Fragile schedules

One change to a speaker or room affects the whole agenda.

Agentic AI closes the gap

Agents do the repetitive research and coordination. Your team focuses on the event itself.

See Cotelo plan an event.

Book a call. We will run Cotelo on a brief for your own conference.

Book a call

Planning a conference?

Tell us about your event and we will show you what Cotelo finds.